What Should Be Included in an Event Photography Package? A Guide for Houston, Texas

Event photography is a must-have for capturing life’s special moments, especially in Houston, a city known for its vibrant events and stunning venues. Whether you’re hosting at The Bell Tower on 34th or The Astorian, selecting the right photography package ensures every detail is beautifully documented.

However, some important logistics, such as venue requirements, can be easily overlooked. For example, many premier Houston venues require photographers to have liability insurance, a key consideration when hiring a professional. Here’s what your event photography package should include, along with tips for navigating these venue-specific rules.

1. Pre-Event Consultation

Start by discussing your vision, schedule, and venue with your photographer. Venues like The Bell Tower on 34th, with its Mediterranean-inspired courtyards, or The Astorian, offering a blend of industrial and Art Deco design, require careful planning to make the most of their unique settings.

Pro Tip: Ask your photographer if they’ve worked at your chosen venue before. Familiarity with locations like The Bell Tower on 34th’s grand staircases or The Astorian’s skyline views can lead to better-prepared photo shoots.

2. Venue Insurance Requirements

Many top-tier venues in Houston, including The Bell Tower on 34th and The Astorian, require photographers to carry liability insurance, typically with coverage of at least $1 million. This insurance protects both the venue and the client in case of accidents or damage during the event.

Why It Matters:
Hiring a photographer without adequate insurance can pose significant challenges:

• The venue may deny the photographer access, leaving you scrambling for a replacement.
• Your event timeline may be disrupted if last-minute adjustments are needed.
• You could face liability issues if an uninsured photographer causes damage or an incident.

Tip for Houston Clients: When reviewing potential photographers, always ask for proof of insurance. Most professional photographers are happy to provide a certificate of liability insurance upon request.

3. Coverage Hours

Ensure the package includes enough time to capture every aspect of your event, from preparation to the final farewell. Key moments to prioritize:

• Pre-event setup and décor shots
• Key ceremonies, speeches, or performances
• Candid guest interactions and venue highlights

Venue Consideration: At The Bell Tower on 34th, allocate time for its breathtaking fountains and picturesque courtyards. For The Astorian, plan for golden-hour rooftop photos and dramatic night shots of the Houston skyline.

4. Number of Photographers

For large events or venues with multiple focal points, a package with two photographers ensures comprehensive coverage. This is especially useful at expansive venues like The Bell Tower on 34th, where simultaneous indoor and outdoor activities may occur.

5. Professional Editing

Every photography package should include high-quality editing to enhance the final images. Editing often includes:

• Color correction and exposure adjustments
• Retouching for portraits
• Removing distractions or blemishes

Venue-Specific Note: For venues like The Astorian, where lighting can vary dramatically between interior spaces and the rooftop terrace, editing is essential to bring out the best in every shot.

6. Digital and Print Options

Receiving your photos in both digital and physical formats is ideal. Look for packages offering:

• High-resolution digital galleries
• Options for custom albums or prints
• The ability to create thank-you cards or gifts featuring iconic venue backdrops

Houston Perk: Both The Bell Tower on 34th and The Astorian make stunning settings for keepsake albums that highlight their unique architectural details.

7. Optional Add-Ons

Customize your package with extras like:

• Drone photography: Perfect for aerial views of The Bell Tower on 34th’s sprawling grounds or The Astorian’s rooftop.
• Photo booths: A fun feature for receptions or corporate events.
• Same-day slideshows: Showcase event highlights to guests during the celebration.

8. Quick Turnaround Time

Discuss the expected delivery timeline for your photos. While most Houston photographers provide images within 2-4 weeks, some offer expedited options for an additional fee.

9. Testimonials and Portfolios

Before booking, review your photographer’s portfolio and client testimonials. For venues like The Bell Tower on 34th and The Astorian, look for photographers experienced in capturing architectural elegance and dynamic lighting.

10. Why Hiring Insured Professionals is Essential

Professional liability insurance isn’t just a venue requirement; it’s a mark of professionalism and reliability. Hiring an uninsured photographer may seem like a way to cut costs, but it can create unnecessary risks:

• Denied entry to the venue
• Unexpected liability for accidents or damages
• Missed moments due to last-minute logistical problems

Houston venues like The Bell Tower on 34th and The Astorian are high-profile spaces that prioritize protecting their property and guests. Hiring an insured photographer ensures your event goes off without a hitch and leaves you with peace of mind.

Final Thoughts

Choosing an event photography package involves more than just selecting a price point. From understanding venue requirements like insurance coverage to tailoring the package to your needs, thoughtful planning ensures you’ll have beautiful memories to look back on.

Ready to Capture Your Event Perfectly?

Don’t wait! Text or Call us now at (832) 478-6581 to discuss your photography needs. Whether you’re planning an event at The Bell Tower on 34th, The Astorian, or another Houston venue, we’re here to create the perfect package for you. Let’s make your memories unforgettable! 📸